Constitution

Reconstituted October 1992

Revised October 2000

1. NAME OF CLUB

The name of the club shall be “ELGIN CYCLING CLUB”, hereinafter referred to as “The Club”

2. OBJECTS

The objects of the Club shall be:

(a) To organise recreational and sporting cycling and social activities for the enjoyment and benefit of it’s members.

(b) To promote and protect the interests of cyclists.

3. MEMBERSHIPS

The Club shall consist of:

(a) Ordinary members who shall be over 18 years of age and shall be admitted on the approval of the committee.

(b) Junior members who shall be between 14 and 18 years of age and shall be admitted on the approval of the committee and with the consent of a parent or guardian.  Junior members under the age of 16 years shall not have voting rights and shall not be eligible to hold office in the Club.

(c) Family members who shall be spouses or children, over 5 years of age, of ordinary members residing at the same address as the ordinary member, and shall be admitted to the Club on the approval of the committee.

(d) Associate members who shall be full members of another cycling club which is affiliated to the SCU/BCF and shall be admitted to the Club on the approval of the committee.  Such members will not be eligible to bear office or have voting rights.  An associate member will not be permitted to race in open events wearing Elgin Cycling Club colours, and with some exceptions, as indicated, will not be eligible for club championships and club records.  An associate member will be eligible for club place to place records and the closed time trial league championship.

4. COMMITTEE AND OFFICE BEARERS

The affairs and activities of the Club shall be managed by a committee comprising Hon.President, Hon.Secretary, Hon.Treasurer and a minimum of three ordinary or junior members aged 16 years or over.  The committee shall be chaired by the President and shall meet at least six times a year.  The committee shall have the power to co-opt new members in the event of vacancies occurring between elections.  All committee members shall be elected annually at the Annual General Meeting, and shall hold office for one year, after which they shall be eligible for re-election.  Three members of the committee shall form a quorum.

5. ANNUAL GENERAL MEETING

An AGM shall be held once a year.  Not less than fourteen days notice shall be given to all members.  Ten ordinary members or 50% of the ordinary membership, whichever is the less shall form a quorum at an AGM.  All resolutions, motions and questions submitted to such a meeting shall be carried by a simple majority of those attending except in the case of a resolution or motion to alter the Constitution for which approval of two-thirds of those present and voting shall be required.

6. SPECIAL GENERAL MEETINGS

A SGM of the Club may be called at any time by committee or at the written request, submitted to the secretary, of not less than five ordinary members.  Such requests must state the business or motion to be discussed.  Fourteen days notice of such a meeting shall be given to all members.  Ten ordinary members or 50% of the ordinary membership,  whichever is the less, shall form a quorum at a SGM.  The rules governing the conduct of business and voting at the AGM shall apply.

7. ACCOUNTS AND FINANCIAL YEAR

The Club’s financial year shall run from the 1st October to the 30th September, and accounts shall be submitted to the AGM.  The accounts shall be examined by two auditors who shall be appointed by the committee.

8. SUBSCRIPTIONS

The annual subscription for ordinary members shall be fixed at the AGM.  The subscription for junior and associate members shall be one half of the ordinary subscription and for family members one third of the ordinary subscription.  Subscriptions shall be paid no later than the 31st October following the AGM.

9. EXPULSION

The committee shall have the power to expel a member who is in breach of any of the Club rules, or whose conduct is, in the opinion of the committee, injurious to the character or interests of the Club.

10. CLUB RULES

The committee shall have the power to make Club Rules from time to time and these shall be contained in a schedule of rules which will be subject to renewal at each AGM.

11. DISSOLUTION

If at the AGM or at a SGM a motion to dissolve the Club is approved then the nett assets at the time, being held by the Club after payment of debts, shall be donated to The Moray Sports Council.